Hotel Management system software PHP Script

Hotel Management System – Overview

System Introduction

The Vector Coding Hotel Management System is a comprehensive role-based platform that simplifies hotel operations by offering tailored dashboards and functionalities for guests, administrators, and the accounts branch. The system enhances hotel efficiency, improves guest satisfaction, and ensures smooth operation with smart analytics, booking, and billing tools.

Key Features

• Room Booking System: Guests can make online room reservations.

• Booking Status Tracking: Guests can view the real-time status of their reservations.

• Role-Based Login: Secure login for Admin, Accounts Branch, and Guest, with role-specific dashboards and privileges.

Role-Based Dashboards & Activities

Admin Dashboard

The administrator has full control over the hotel operations. Key features include:

• Staff Management:

  • Add, update, and manage staff profiles.

  • Assign roles (Admin, Accounts Manager, General Staff, etc.).

• Reservation & Guest Management:

  • View all reservations: pending, approved, cancelled.

  • View guest list with filters: checked-in, checked-out.

• Billing & Invoice:

  • View total collected, pending, and due bills.

  • View all guest invoices.

• Room Management:

  • View room status: available, occupied, under maintenance.

  • Add, update, and manage rooms.

• Analytics & Reports:

  • Access complete system analytics and reports.

  • Monitor room occupancy, revenue, and activity trends.

• Reminders & Notifications:

  • Send system-generated reminders to staff and guests.

  • View recent activity logs of all users and staff.

• System Monitoring:

  • Track staff status: online/offline.

  • View latest actions performed by staff.

Accounts Branch Dashboard

The Accounts Branch Manager handles guest billing and reservations with the following capabilities:

• Guest Services:

  • Register and book rooms for guests.

  • Generate and provide hotel ID cards for guests.

• Room Status & Reservations:

  • Approve or deny reservation requests.

  • Check room availability, occupancy, and maintenance status.

• Billing & Invoice:

  • Receive guest payments.

  • Generate, view, and manage invoices.

  • Monitor collected, pending, and due bills.

• Check-In/Check-Out Management:

  • Confirm and update guest check-ins and check-outs.

  • View booking history and current room occupancy.

• Reminders & Notifications:

  • View reminders sent by the admin.

  • Respond according to login session.

• Analytics:

  • Access dashboard analytics to view financial and occupancy trends.

  • Monitor recent booking requests and room statuses.

Guest Dashboard

Guests can manage their hotel stay experience through a user-friendly dashboard:

• Reservation Management:

  • Submit new room reservation requests.

  • Track reservation history and current booking status.

• Communication & Support:

  • Submit complaints or feedback to hotel staff.

  • Receive system notifications and booking updates.

• Invoice & Billing:

  • View all personal invoices and billing history.

• Check-In/Check-Out History:

  • Access a detailed history of their confirmed check-ins and check-outs.

• Login Process:

  • Login using their registered phone number and last name (default password).

Conclusion

The Vector Coding Hotel Management System is a fully-featured, professional-grade platform designed to manage hotel bookings, staff activities, financial operations, and guest experiences. By automating daily tasks and offering smart dashboards for every role, this system ensures operational efficiency and high customer satisfaction in any hotel environment.